It’s an EVENT Management Software used in online handling of any TRADE FAIR or EVENT

The complex & hazardous job of managing any event can be made simple & easy by using the EventEasy system that has unique features to manage any event in easier ways.

What you get?

Any type of transactions involved in managing an event offsite or onsite is taken care of & all the data pertaining to the event are tracked by the system. The complete pack of software that helps you, to run your events fluently without much of the hassles. Main modules that empower your management are: 

Complete customize Discussion forms. 

Chat rooms to chat with lecturers and presenters 

Complete venue introductory guide 

Personal schedulers with emailing, 

Certificate printing, messaging services 

Online registration , receipt generation 

Flashing news and advertisement on television network on the venue. 

Inventory management 

On site management software 

Onsite user search and user tracking system 

Database management system for backing up the whole system.

This Software is Best Useful

This software is best useful for managing small and big events. It is also very useful for groups, organizations and companies handling events like conferences, trade fairs etc. in new and advanced way. 

Offsite management 

All the prerequisites of staging the event are tracked by the system. This involves the following functionalities: 

Registration of the Delegates if the event needs registration for participation in the event. Any person willing to participate can register online through net. Such a person who has registered online is automatically send a mail informing him of his registration. 

Registration of the Stalls for the companies who want to put up their products on display. A company can find the status of the registration online & can submit his willingness of registering a stall. 

Registration of the services that are to be offered to the registered members of the event. 

Managing the payments & refunds of the registered members & the stalls. 

Generating the receipts for the payments made. 

All type of reports pertaining to the registrations, payments & services. 

All the above features are provided both online on the net & offline.

Onsite Management

CHAT ROOMS

It is not possible for the guest lecturers & presenters in the event to meet & talk with the members personally. In that case chat rooms are provided to chat with the lecturers & the presenters. Even requests & queries can be posted to the lecturers through the system.

ADVERTISEMENT MANAGEMENT

Advertisement & announcements can be managed concurrently on the site of the event. The advertisement & announcements are displayed on the televisions right across the event site. The time duration, contents of displaying the advertisement can be managed dynamically on the site through the system.

VISITOR MANAGEMENT SYSTEM

The complete bar-coded system that manages the check-in check-out of the people visiting the conference. Keeps the track of the visitors by the last check-in or check-out of the visitor on a particular event location. Also the management of the services taken by the member or the visitor are managed by the system itself. For e.g if the service is of taking food at the venue then the bar-coded system allows only the visitors who have opted for the services to pass through.

PERSONAL MESSAGING SYSTEM

Locating a colleague is always a big problem in such large gatherings computer based personal messaging system is advised which will assist the users to keep in touch with your friends and colleagues A network based system that can be accessible to all corners of the venue.

MEET THE LECTURERS

In such gathering don't you always find that lecturers are inaccessible?! Well for a special feature has been added to meet the problem. Through this system its possible to contact the faculty or lecturers offline or online. Even for the physical meetings on request can also be arranged through this software.

TIME MANAGEMENT SYSTEM

A comprehensive and transparent time management system is employed to ensure punctual running of the conference. A computer based system is being introduced, which will prompt the start and end of the presentation question time chairman time and switch over time. Hall lighting and audio system switching is being controlled by this software to ensure accurate and transparent time management.

PERSONALIZED EVENT BROCHURE

To check the emails, offline messages by buddies, and to check out the personalize timings of the lectures in which user is interested to participate in are given through this browser. User can check his any of POP3 accounts and messages left by the fellow colleagues or friends. Also user will be able to printing out the various catalogues and time schedules through this browser.

INVENTORY MANAGEMENT SYSTEM

Record of all types of inventory items used in the event can be tracked by the system. The issuing of the inventory items is also managed by the system. The system also records the time & place where the inventory item is going to be used. Before the scheduled time the system also informs inventory managers to deliver the item to its scheduled time & location. This makes it very easier to manage the inventory in the conference.

SPECIFICATIONS FOR WORKSTATIONS

Celeron 500 MHz / Pentium III 450 MHz or Higher processor 

64 MB SDRam. 

8.4 GB Hard Disk Capacity 

SVGA Colour Monitor 

Keyboard 

Mouse 

10/100 MBps Lan Card ( preferably LanBit/ D-Link ) 

Windows 98/ Windows NT workstation with Internet Explorer 4.0 or higher should be installed Additionally one machine will need a scanner [preferably HP make]

OPTIONAL

CD - Writer [HP 8200 series 24x4x4] 

Software Specifications 

1. Windows 95/98/NT or higher version. 

2. Internet Explorer 4.0 or higher version.

TOOLS USED

1. Visual Basic 6.0, Microsoft Access 97, Crystal Report 7.0