It’s complete HOTEL Management Software inclusive of Reservation, Front Office, Restaurant/Room Service/Bar, House Keeping, Liquor Shop, EPABAX, Accounts, Inventory, Payroll, and General Features etc.

Our package will make life easier for the staff of hotel that manages front offices, food and beverages department, store and inventory, accounts, payroll, banquets etc. VSPL focuses on an approach, which is scalable and reliable. 

HOT-GAUGE

This system is ideal for the Hotels and Restaurant that work together at the same time or in different schedules.

There is a clear demarcation of the responsibilities between an administrator, a front office management and restaurant management. The wide ranges of transactions right from registration of customers, undertaking services procedures and the billing the customers are clearly segregated from one another.

WHAT YOU GET ?

The HMS database is a flexible and powerful relational database that serves as the nucleus for all other HMS Systems. The easy-to-follow cascading menus, tabs, and data entry screens make using the software enjoyable.

Any type of transaction pertaining to the running and maintenance of a hotel and restaurant where there can be one or more than one users of same or different specializations can be completely stream lined. The user can maintain the data of each of his individual customers with ease, care and precision.

Single Screen User Interface 

Simple to Operate 

Integrated User Guide 

Guest Database 

Keeps track of the various services provided to the customers 

Keeps track of all departments. 

Complete automation of the hotel and restaurant. 

No limit to the number of customer records, room types and tariffs 

Manage Extras, Deposits and Payments 

Total Billing System for Hotel and Restaurant 

Full Booking Management 

Colour Display showing Maintenance of the Room and Occupancy Report 

Housekeeping Reports 

Accounting and Pay-Roll Management system 

Book the tables for customer in advance and can generate Bills according to the table numbers. 

Take care of Payments against different purchase orders. 

Place Indents checking stock at stores online. 

Keep track of comparative statements of quotations sent by various vendors. 

Place Purchase Order for the most suitable vendor. 

Handle Inward and Outward of the material from the store. 

Take care of Payments against different purchase orders.

THIS SOFTWARE IS BEST USEFUL

Configures Type of Rooms if any of these added or removed in future. 

Modifies the Hotel Information, which shall be displayed on Title Bar of each form and all Bills. 

Configures Item Sales for Hotel and Restaurant. 

Stores and modifies the information of the Companies if there is any company booking. 

Keeps information of the various Cheques of the Banks and Credit Cards, which he/she accepts. 

In Front office Module, User can easily check the current status of each room. 

Makes both Advance and Current Booking and can cancel advance booking. 

Modify Advance Booking details like, check-in date and other information of customer. 

Provide a checkout Bill to customers, which include Lodging Bill, Laundry bills, Transport bills, Food bills and Phone bills.

RESERVATION

Reservation for the Individual & groups 

Confirmation / Cancellation of booking 

Online room status for particular Day/Period 

Expected arrivals 

Marking of expired reservation 

Deposit handling for reservation 

Banquet/Conference booking with food menu 

Package calculation

Reservations provide instant access to accurate room availability and rate information, so your staff can easily and accurately book individual and group reservations. Integrated guest history provides immediate repeat guest recognition. Real time updating of room availability provides accurate control of inventory to better achieve maximum occupancy.

FRONT OFFICE

Front desk features help your staff provide quick and efficient guest service. Check-ins and checkouts are handled efficiently with a special express check-in function for groups. Each guest can have multiple folios with automatic charge routing. Guests will appreciate less waiting, above all, your staffs' personal attention.

Online guest registration for Check-in 

Accessibility of guest history & their preference 

Triple mode of payment-cash/Cr/Card 

Group billing 

Split billing 

Room transfer tracking 

Online bill posting of all vouchers like phone/laundry/room services and other Services 

'N' number of definable services 

Foreign guest registration with 'c' form 

Foreign currency handling 

All required technical reports to submit govt. agencies like luxury tax/foreign currency/tourism dept/police dept etc 

Online information about guest / rooms/messages 

Discount definition ->Party-wise, Operator wise

RESTAURANT / ROOM SERVICES / BAR

Multi restaurant billing 

Multi kitchen knot printing 

Separate Bill for Bar & restaurant 

Item wise / Group wise / sales reports 

Receipt defination 

Food costing 

Room & Table transfer 

Cash / Cr. Of room services.

HOUSE KEEPING

Laundry services 

Rooms under maintenance 

House keeping inventory 

Room cleaning

LIQUOR SHOP

Group wise / Item wise / Size wise Inventory 

Control billing against permit 

Various reports required by govt. dept. 

Stock valuation

EPABAX

Special software for dumping & posting of calls 

Extn: Wise / Trunk line wise various reports 

Local / STD bifurcation 

Billed & Unbilled calls reports

ACCOUNT

The Accounts module performs standard accounting operations and it is integrated with Inventory and Payroll system. Inventory system keeps track of vendor payments and then posts the collected payments to Accounts module. The Payroll system maintains information such as Leave records, attendance, savings and salaries. The accounts module produces reports on Balance sheet, Trial balance, Profit and Loss accounts

Account ledger for Debtors / Creditors? Expenses etc. 

Account receivables & payables with aging analysis 

Daybooks 

Final Reports, Trial Balance, Balance Sheet, Profit & Loss A/c 

Monthly income-expenditure statement 

Interest calculation 

Budgetary control system 

Sales & Purchase reports

INVENTORY

Direct stock updating form purchase entry 

Kitchen issues & rejection 

Principal consumption Vs actual consumption 

Stock & ledger 

Stock summary 

Purchase requisition

PAYROLL

Staff details 

Daily presence / Absence entry 

Loans & advances to employees 

Wages for daily workers 

Overtime / Bonus calculation 

Pay-slip generation and printing 

Annual salary certificate with IT details

GENERAL FEATURES

Multi user 

Various required reports 

Guest relation tools 

World Time facility 

User defined financial year 

Track record of modification 

Special privileges for modification 

Securities as per users 

Online Calculator 

Backup/restore 

Various online information like historic places, picnic spots, bus & Railway timings etc. 

Address Diary 

Voucher printing.

SPECIFICATIONS FOR WORKSTATIONS

Celeron 500 MHz / Pentium III 450 MHz or Higher processor 

64 MB SDRam. 

8.4 GB Hard Disk Capacity 

SVGA Colour Monitor 

Keyboard 

Mouse 

10/100 MBps Lan Card ( preferably LanBit/ D-Link ) 

Windows 98/ Windows NT workstation with Internet Explorer 4.0 or higher should be installed 

Additionally one machine will need a scanner [preferably HP make]

OPTIONAL

-- CD - Writer [HP 8200 series 24x4x4]

Software Specifications 

1. Windows 95/98/NT or higher version. 

2. Internet Explorer 4.0 or higher version.

TOOLS USED

1. Visual Basic 6.0, Microsoft Access 97, Crystal Report 7.0