This is a product useful in automizing the management activities and general functioning of any educational institute.

This system is designed to quickly and efficiently handle your institutes student record management. It includes all the necessary modules even for labs and different batches.

What You Get?

Any type of transaction pertaining to the running and monitoring of the institute where there can be one or more than one streams/batches that can be completely stream lined. This software is a state of art solution to the mid to larger versions of INSTITUTE.

The primary, fundamental goal of our company is to develop the state-of-art software that is easy to use and understand.

Easy to Understand 

Maintains Academic Records 

Provides a Centralized Database for all Students 

Easy to Use 

Very Comprehensive Search Capabilities for Instant Access to any of the Student Information. 

Flexibility 

Provides all Levels of Securities 

Provides Easy Scheduling for the Teachers, Students and Subjects 

Provides an Integrated Approach to Program Evaluation 

Provides ID- card to each student 

Provides each kind of report. 

Student can join in any module of a course

This Software is Best Useful

Institutes requiring continues up gradation 

The institutes, that wanted to make rapid changes in the future 

For institute who wanted to be integrated with Internet 

For institute who has a Library containing large Database 

Institutes approaching for sophistication

Inquiry

TYPE OF INQUIRY
  
Walk-In: In walk-in inquiry counselor attend the inquiry and get the inquiry details by inquiry form fill up by that entity. 
  
Telephonic: In telephonic inquiry the telephone no and remarks are written down and on the basis of that telephone no. get the address and through letter/phone/email the follow up is maintained. Never gives details of fee on phone Inquiry also coming at the different place where the institute in take part in the exhibition or held some seminars or workshops. At that time the e-mail or different info is taken and after that follow up is done.

Follow-up

Any counselor can follow-up in absence of the counselor who has attended the inquiry. On registration it will be considered as his/her performance (i.e. The one who initiates the inquiry) 

Follow-up may be done through telephone or through letter or personal visit or email. 

Inquiry helps in deciding new course. 

Follow-up details are maintained for follow-up and are very useful in starting of batch depending on the inquiry rank. 

How long to follow-up of inquiry will be decided by the counselor and depends on the inquiry ranks. When and how to follow up is depend upon counselor's skills.

Inquiry Rank

Inquiry Rank can be of 4 types or may depend upon counselor's observation 

Hot: Very much interested in joining. Asks about faculty. 

Medium Hot: Interested but not in this area or having the exams or other reason 

Medium Cold: Interested in course but don't have money. 

Cold: Not interested. 

A record about source through which inquiry is generated is maintained. 

No benefits are given to student through which another student had join the institute. 

Keep track of all the inquiries which are not interested and when institute starts new batch at that time all the not interested inquiries will come to know about starting of new courses and batches through mail or letter.

Conversion ratio is maintained to judge the performance of the counselor. It is no. of enquiry attended upon no. of students registered. 

Anybody can register for any course by paying registration fees. 

Two separate forms are to be filled: one is inquiry and other is registration form. 

Records are maintained up to the period of 6 months. They may be useful for informing the person about new courses in future. 

Head of the institute look after the daily reports of odd/hot inquiry makes the survey and then finally

decides about starting of new course and batch. 

Depending on no. of odd inquiry center manager decide to launch new course.

Reports Prepared By Counselor

Area-wise Registration Report 

Area-wise Inquiry Report 

Monthly Inquiry Report 

Information Source Report 

Preferred Time Report 

Course in Demand Report 

Performance Monitor Report of each councilor 

Occupation wise Report 

Follow-up Report 

Registration Report (Date wise and Month wise) 

Courses-wise Report (use graph) 

Student-Reg Report 

Daily Receipt Report 

Batch-wise Student Detail 

Student Progress Report 

Dropped out Student's Report 

Some of this report will be in graph like bar chart, pie chart etc.

Student

Student-Id will be unique but registration-id will be different. 

Once enrolled the student gets his/her id -card. 

Student can opt for more than one course and will have same id but different registration number. 

If one student select the course that is included in one package then he do not need to give registration 

fee but if he select course from different package then he will have to give. 

The center coordinator maintains student ID card and courseware books record. 

Library access is given to them. 

No extra fee for course-ware book but if lost and demands another set then he is charged some amount which is handled by librarian. 

Student can join in any module of a course. 

Students are given more priority then faculty in case of issuable book and reference book. 

For library book/cd he has to pay extra fee that is refundable.

Course - Batch - Faculty - Lab & Class Management

COURSE

Hierarchy from course level (top) to topic (bottom) is as follows. 

Course - Modules - lectures (sessions) - topics. 

At the top level there is course. 

Now each course has one or more than one modules. 

Each module has lectures (sessions) of different subjects. 

In each lecture (session) there are number of topics of subjects. 

Each lecture (session) can have topics of different subjects so one lecture (session) can have different subject topics and so one module has also. 

Access rights for manipulation of course will be in hand of top administrator.

BATCH

A module contains different subjects. A faculty may or may not be able to handle all the subjects of a module. 

One course have more than one batch so all the batch information regarding one course is provided by this system. 

In one batch there are different faculties can be taught according to course ,Subjects and faculty skill determined before batch start. 

Batch part of this module is divided in following four parts. 

Batch Formation 

Batch Scheduling 

Batch Progress

BATCH FORMATION

New batch will be formed on the basis of different information provided by inquiry reports, faculty skill, faculty's job-slot period, and free slots, which will get by completion of batches. 

Information about students of new batch is maintained. 

Start time and end time will be predetermined so in the case of break we can manage other batches.

BATCH SCHEDULING

After batch formation batch scheduling is take place in which all the information related to batch such as which faculty/faculties are assigned, in which class-room a particular batch will be taken and in which lab its practical is, which session will be covered, what is the time period of the batch. 

This batch scheduling is for next 7 days or 15 days.

BATCH PROCESS

In batch progress all the information of running batches will be kept and all those batches which are completed is also maintain so that it will be helpful to form new batch of different or same course. 

All the information for completed batches will be kept from start to finish and also maintain the information if any faculty break , leave, dropped or any other case. 

According to batch taken by different faculty, their attendance will be managed.

FACILITY

All the detailed information regarding faculty will be maintained in the system. 

All the skill information of faculty will be maintain so it may help to assign a batch to particular faculty according to his/her skill set. 

Faculty skill set will be determined in terms of subjects they can teach. 

Faculty attendance will be maintained. 

Different category or designation will be given to each faculty to maintain types of different faculty. 

Job - slot period will be maintained by the system so it will helpful to assign a batch to faculty in particular time slot. 

Faculty assigned for one batch in terms of session he/she will take for that batch according to batch schedule.

LAB & CLASS

In lab &Class there is information will be kept for number of class-room andnumber of labs in the institute. According to free lab & class batch scheduling will be done.

LIBRARY

There are three types of book. 

Issuable book: These books are allowed to take home for study. 

Reference book: These books are allowed to be referred within the institute. 

The center manager decides the book which are issuable and which are reference. 

Courseware book: These books are given to student as well as to faculties to keep with them, no extra fees are charged for it and record are maintained by librarian. 

The faculty has to return the courseware books when he leave the institute -- At a time student can issue two books. 

For late return of lib book student has to pay fine per day after the expiry of return date. 

The librarian also maintains issuable CD. (Like software installable CD) 

Record of books issued to student and faculties are stored. 

Library books are numbered sequentially irrespective of no. of copy. 

Books are given for reading after checking his id card or fee receipt. 

Marker pen given to a faculty are also maintained. 

No. of marker available, lost, broken etc are also maintains by librarian. 

If any student wants any book, which is issued to the faculty, then one request slip is filled up by student, which is given to the librarian. 

Stationaries such as writing pad, marker, duster, chalk sticks, computer printer stationary etc. is also maintained in the library. 

Management of courseware material, reference books and issuable books is maintained by the librarian 

Weekly books update is maintained by librarian. 

If any books is lost or torn by any student then the amount is deducted from student's deposit in the library. 

If any CD issued to student is damaged or lost then student has to give the same by arranging from anywhere or contact the hardware personnel and charge the amount of it. 

The CDs available with books are numbered same as that of respective books. 

If any student demands for any other book instead of courseware book then he has to pay the difference.

EXAM MODULE

There will be 3 types of exam 

Exam that contains only objective questions 

Exam that contains only subjective questions 

Exam that contains both objective and subjective questions 

There will be a comprehensive question bank which will contain only objective questions 

For exam that contains only objective questions or objective and subjective both questions will be selected from question bank 

Every exam will have total marks and marks for each and every type of question 

For same type of a question in each exam marks will be same for each question 

Exam won't have any fees but if student wants to reappear in the exam he will have to pay the fees which will be fixed 

Each exam will have a predefined duration and date 

Exam will be conducted batch wise 

That means for a single exam there will be different paper for different batches 

Exam can be chosen in two ways 1. Exam for a single course 2. Exam for each subject in the course 

An exam that contains only objective questions exam can be taken online 

Student's logon for on-line exam will be his registered id 

In on-line exam question will be fired randomly to the student 

In on-line exam student will have to answer each question in definite time. Time that is allocated to each question will be decided this way. Exam's duration /no of objective questions 

In question bank objective questions will be stored with their respective options and answer 

There will be 4 option for each objective exam 

For on-line exams results will be prepared question wise for each paper and it will be stored 

For exams that contains subjective or objective and subjective both type of questions marks for each 

student will be entered manually 

For each exam result of the student can be printed or viewed on the screen

CERTIFICATE

There will be 3 types of certificates 

Course certificate 

Participatory certificate 

Project certificate. 

Course certificate will be given to student after he passes the exam 

If exam is subject wise in course certificate can be issued only after student passes each exam for that subject in that course 

Participatory certificate will be issued to the student if he doesn't passes the exam 

Project certificate will be issued to the student when he completes his project

ACCOUNT MODULE

Registration fees 

Course fees 

Library fees 

Repeater exam fees 

If courseware book is lost by students he will have to pay for other courseware material (if the student requires) 

There will be a separate registration fees for each course 

Only course fees can be paid in installments 

Course fee will be related with different schemes 

Scheme will contain down payment percentage and no. Of installments and amount per installment in that scheme 

There may be discount for any course fees according to scheme. 

Any type of fees can be taken via cash, cheque, banker's cheque and draft or post dated cheque In case cheque bounces, cheque's status will be maintained that way and student will have to repay the amount. 

Track of deposits in the bank will be kept and details regarding cheque like cheque no, bank specification and date will be maintained. 

Receipt will be printed for each type of payment made by the student 

Track of fees paid and fees due to the student will be kept course wise and batch wise 

Each receipt will be unique and it will have prefix based on the type of fees -- Library fees will be refunded to the student 

In case of lost books penalty will be charged to the student 

There will be penalty for late return of a book charged to student 

Fees will be taken if course ware book is reissued to the student 

Fees will be charged if student reappears in the exam 

Registration fees will be must for each student 

If student pays registration fees with down payment or he pays multiple installment through single cheque separate receipts will be issued for each which will contain segregated amount but will contain same cheque no. 

In case of dropout refund can be paid to the student amount will be decided by the management.

REPORTS

LIBRARY 

Subject wise stock maintenance of course material 

No. of reference books available in library 

No. of issuable books available in library 

Stationary stock report 

Course material given to faculties 

CD maintenance 

Date wise reference book issued to student or faculty 

Marker pen given to faculty 

Status of an order placed for new books 

EXAM 

Batch wise student-exam report 

On-line exam Student - Paper batch wise 

Other exams Student - Paper batch wise PAYMENT -- Daily Receipt Statement 

Financial Report month wise center wise 

Studentwise summary(including or excluding PDC) 

Collection Report 

INQUIRY 

Area-wise Registration Report 

Area-wise Inquiry Report 

Monthly Inquiry Report 

Information Source Report 

Preferred Time Report 

Course in Demand Report 

Performance Monitor Report of each councilor 

Occupation wise Report 

Follow-up Report 

Registration Report (Date wise and Month wise) 

Courses-wise Report (use graph) 

Student-Registration Report 

Daily Receipt Report 

Batch-wise Student Detail 

Student Progress Report 

Dropped out Student's Report 

Daily presence/absence Report of students 

COURSE, BATCH & FACULTY 

Available courses Status of each batch for each course.